Now that many of you are using Zoom for the first time and even for those have used Zoom for a while, the 7 tips below can help you become a more polished Zoom user. In addition, if you would like a Zoom Breakout Rooms practice session, schedule here with Richard and Laura. You will need to schedule the Zoom meeting as you must be the host for the practice session.
Tip #1 | All Meetings Require a Passcode or Waiting Room to be Enabled
Starting September 27th, Zoom will require that all meetings have a Passcode or a Waiting Room enabled for LCCC accounts. The Zoom support page has a comprehensive FAQ document to provide you with more information. On September 27, Zoom will automatically enable waiting room on meetings in your account, if you have not made the change yourself. This will not affect calendar invitations.
Tip #2 | Security Tab on Meeting Control
There is a new security tab on the meeting control bar once you start a Zoom meeting. Once everyone has joined you can Lock the Meeting - even for those that have the link – it’s like virtually locking the door. Other settings on this new tab allow quick access to enable waiting room, share screen, chat and rename themselves.
Tip #3 | Important Zoom Short Cut Keys
| SHORT CUT | PC | MAC |
|---|
| Mute everyone in the meeting | ALT + M | CMD + CTL + M |
| Mute/unmute microphone | Spacebar | Spacebar |
Tip #4 | Join Before Host Arrives
Enable this setting by logging into https://lccc-wy.zoom.us/, click on settings on the left-hand side, enable Join before host. This enables participants to login and test their settings even if you are not there as the host.
Tip #5 | Zoom Virtual Backgrounds
If you or your students are getting a “Computer doesn’t meet requirements” message when enabling virtual background, this is because the computer doesn’t have the hardware to meet the minimum requirements. If on PC or Mac you need an i5 processor or better, an iPhone requires iPhone 8 or better, and an Android phone is not supported at present.
There are many websites to download royalty-free images: Pixabay, Pexels, Unsplash. There are no size restrictions on images however, Zoom recommends cropping the image to match the aspect ratio of your web camera before uploading it. When searching for images, look for Office Spaces or a solid background and add a logo. There are LCCC backgrounds in The Exchange.
Tip #6 | Hide Floating Meeting Control
When hosting a meeting and sharing your screen, you can hide the floating meeting control at the top, so you don’t accidently stop sharing, because you want to share another tab. To do this, on the Meetings Control tool bar, click on …More options and select “Hide Floating Meeting Controls”. To get the controls back, simply click ESC on your PC or Mac.
Tip #7 |New Share & Pause Share
When you want to share another screen, you do not need to stop sharing, instead click on New Share in the Meeting Controls, and click the item you want to share and click Share screen. To go back to the previous window, click on New Share again and select the previous window. By using pause screen, participants will remain on the same screen, you can go about finding something you need and share screen again.
